CASE STUDIES
Real outcomes from connected systems thinking.
Every engagement starts with a systems review and ends with measurable improvement. Here's what that looks like in practice.
Heartland Precision Manufacturing eliminates identity sprawl and modernizes file workflows
The Challenge
Heartland Precision had grown through two acquisitions, inheriting three separate Active Directory environments, overlapping SaaS subscriptions, and a shared-file system that predated their current IT team. Engineers couldn't access files from the shop floor. Help desk tickets for access issues consumed 40% of the IT team's bandwidth.
The Solution
Gridline designed a phased identity consolidation plan, migrating all three AD environments to a unified Azure AD structure over 8 weeks. We replaced the legacy file server with SharePoint Online with structured permissions, and implemented automated provisioning tied to HR systems. Every migration wave included rollback procedures.
The Timeline
Week 1–2: Systems discovery and dependency mapping
Week 3–4: Identity architecture design
Week 5–8: Phased migration with pilot groups
Week 9–10: File system migration and training
Week 11–12: Stabilization and documentation handoff
What changed
Fewer IT support tickets in the first quarter
New hire onboarding time (down from 5 days)
Identity consolidation across all locations
Annual savings from SaaS license consolidation
Plan a Similar Engagement →"We'd been putting off the identity migration for two years because we were afraid of the disruption. Gridline showed us how to do it in waves without stopping production. The difference in how our team works now—it's night and day."
Clearview Health Associates secures device management and transforms onboarding across six clinic locations
The Challenge
Clearview Health's rapid expansion from two to six clinic locations left them with unmanaged devices, inconsistent security controls, and onboarding processes that varied by location. New clinical staff waited an average of 7 days for system access. HIPAA audit preparation consumed weeks of manual documentation work.
The Solution
Gridline deployed a unified endpoint management platform across all locations, implemented role-based access controls aligned with clinical workflows, and automated onboarding sequences tied to their HR platform. We also built a compliance documentation system that generates audit-ready reports automatically.
The Timeline
Week 1–3: Multi-location security assessment
Week 4–6: Endpoint management deployment
Week 7–10: Access control redesign and testing
Week 11–14: Onboarding automation and training
Ongoing: Managed monitoring and quarterly reviews
What changed
Average onboarding time (down from 7 days)
Devices under unified management
Reduction in audit preparation time
Security incidents in the first 18 months
Plan a Similar Engagement →"Before Gridline, every new clinic opening meant weeks of IT scrambling. Now our onboarding is automated, our devices are managed from one console, and our last HIPAA audit was the smoothest we've ever had. They understood healthcare constraints from day one."
Meridian Consulting Group resolves meeting room failures, consolidates SaaS tools, and standardizes remote access
The Challenge
Meridian's consultants spent 20 minutes of every meeting troubleshooting conference room technology. The firm had 14 different collaboration tools purchased by individual teams with no central oversight. Remote access worked inconsistently, and the help desk couldn't diagnose problems they couldn't see.
The Solution
Gridline audited every meeting room, standardized AV equipment, and implemented proactive monitoring that alerts before meetings start. We consolidated 14 SaaS tools into a governed platform stack, implemented SSO, and deployed a zero-trust remote access solution that works consistently regardless of location.
The Timeline
Week 1–3: Technology audit across all offices
Week 4–6: Meeting room standardization
Week 7–10: SaaS consolidation and SSO implementation
Week 11–14: Remote access redesign and testing
Week 15–16: Monitoring deployment and team training
What changed
Meeting room reliability (up from 61%)
Governed tools (down from 14 unmanaged)
Annual SaaS savings from consolidation
Remote access uptime
Plan a Similar Engagement →"Our partners were embarrassed by meeting room failures in front of clients. Within six weeks of Gridline's deployment, that problem was essentially gone. The SaaS consolidation paid for itself in the first year, and our consultants actually enjoy logging in remotely now."
Your organization's story starts with a systems review.
Every engagement above began the same way: a structured review of current systems, clear identification of weak connections, and a phased plan to strengthen the foundation. Let's start yours.
Schedule a Systems Review